Privacy Policy

We are committed to protecting any personal information we collect from you, whether through our galleries, websites, direct communications, or other business activities.

This Privacy Policy explains:

• what information we collect,

• how we use it,

• how we manage and protect it,

• how it may be shared,

• and how you can contact us regarding privacy matters.

For the purposes of this policy, “personal information” means information that can identify an individual.

This Privacy Policy may be updated periodically. Please review it occasionally for changes.

Last updated: 2 April 2022

Contact Information

If you have any questions or comments about this Privacy Policy, please contact us:

Telephone: +995 599 500 745
Email: privacy@artgalleryline.space or info@artgalleryline.space

A. Who We Are

Art Gallery Line operates throughout the Caucasus region and internationally, representing clients and Georgian contemporary artists.

Art Gallery Line may collect and process personal information where we have a lawful basis to do so.

B. How We Collect Personal Information

Information You Provide Directly

We may collect personal information directly from you by email, telephone, in person, through our websites, or via paper documents when you:

• visit our website,

• attend our galleries or events,

• contact us as a client or prospective client,

• purchase artwork,

• work with us as an artist,

• request information,

• subscribe to newsletters or marketing communications.

Information From Other Sources

We may collect information from:

• public records,

• company registers,

• social media platforms such as Twitter, Facebook, and Instagram,

• third parties for identity verification, credit checks, compliance checks, or fraud prevention purposes.

Automatically Collected Information

When you use our website, we may automatically collect technical and browsing information through cookies, analytics tools, and similar technologies, including:

• IP address,

• browser type,

• device information,

• pages visited,

• browsing activity,

• time spent on the website.

We may also collect CCTV footage at our galleries and exhibition venues for security purposes.

C. What Information We Collect and Why

Clients and Prospective Clients

Contact Information

Examples:

• name,

• address,

• email address,

• phone number.

Purpose:

• responding to enquiries,

• processing purchases,

• arranging shipping,

• managing contractual relationships,

• providing client services.

Lawful Basis:

• performance of a contract,

• legitimate interests.

Profile Information

Examples:

• collecting interests,

• purchase history,

• consignment history,

• event attendance.

Purpose:

• understanding your interests,

• tailoring our services and artwork recommendations.

Lawful Basis:

• legitimate interests,

• consent.

Financial Information

Examples:

• bank account details,

• payment information,

• credit history.

Purpose:

• processing payments and transactions.

Lawful Basis:

• performance of a contract.

Identity Verification Information

Examples:

• government-issued photo ID,

• utility bill.

Purpose:

• compliance with legal, anti-money laundering, and “know your client” obligations.

Lawful Basis:

• legal obligation.

Marketing Preferences

Examples:

• consent to receive newsletters, invitations, and promotional communications.

Purpose:

• sending marketing communications and event invitations.

Lawful Basis:

• consent,

• legitimate interests.

Correspondence Records

Examples:

• emails,

• messages,

• communication history.

Purpose:

• providing services and maintaining records.

Lawful Basis:

• performance of a contract,

• legitimate interests.

Artists

Contact Information

Purpose:

• managing artist relationships and providing representation services.

Lawful Basis:

• performance of a contract,

• legitimate interests.

Professional Profile Information

Examples:

• resumes,

• exhibition history,

• sales records,

• artist biographies.

Purpose:

• understanding demand for artworks,

• tailoring representation and promotional services.

Lawful Basis:

• performance of a contract,

• legitimate interests.

Financial Information

Examples:

• bank account details.

Purpose:

• processing payments related to artwork sales.

Lawful Basis:

• performance of a contract.

Correspondence Records

Purpose:

• managing our professional relationship and services.

Lawful Basis:

• performance of a contract,

• legitimate interests.

Website and Gallery Visitors

Contact Information

Purpose:

• responding to enquiries and providing information about our business.

Lawful Basis:

• legitimate interests,

• consent.

CCTV Footage

Purpose:

• security and safety.

Lawful Basis:

• legitimate interests,

• public interest.

Technical Information

Examples:

• IP address,

• browser type,

• pages visited,

• website activity,

• session duration.

Purpose:

• improving website functionality, security, and user experience.

Lawful Basis:

• consent,

• legitimate interests.

D. Lawful Bases for Processing

We process personal information under the following lawful bases:

Performance of a Contract

Processing necessary to fulfill a contract with you or take steps before entering into a contract.

Legitimate Interests

Processing necessary for our legitimate business interests, provided your rights and freedoms are not overridden.

Legal Obligation

Processing necessary to comply with legal and regulatory requirements, including anti-money laundering and tax obligations.

Consent

Processing based on your explicit consent, which you may withdraw at any time.

Public Interest

Processing necessary for tasks carried out in the public interest.

E. Sharing Personal Information

We may share personal information within Art Gallery Line and affiliated gallery websites or related business entities where necessary for:

• managing client relationships,

• providing services,

• coordinating exhibitions and events,

• processing transactions,

• marketing communications,

• administrative and operational purposes.

We may also share personal information with trusted third-party service providers who assist us in operating our business, including:

• payment processors,

• shipping and logistics providers,

• IT and website service providers,

• marketing platforms,

• legal, accounting, and compliance advisors.

We require third parties processing personal information on our behalf to protect that information and process it only in accordance with applicable data protection laws and our instructions.

We may also disclose personal information where required by law, regulation, legal process, or governmental request.

Where personal information is transferred internationally, we will take reasonable steps to ensure that appropriate safeguards are in place in accordance with applicable data protection laws.

F. Data Retention

We retain personal information only for as long as necessary to:

• fulfill the purposes for which it was collected,

• comply with legal, regulatory, tax, accounting, or reporting obligations,

• resolve disputes,

• enforce agreements.

Retention periods are determined based on:

• the nature and sensitivity of the information,

• the risk of harm from unauthorized use,

• legal requirements,

• operational needs.

G. Data Security

We implement appropriate technical and organizational measures to protect personal information against:

• unauthorized access,

• disclosure,

• alteration,

• loss,

• destruction,

• misuse.

While we take reasonable precautions to safeguard personal information, no security system can guarantee complete protection against all risks.

H. Third-Party Links and Services

Our website may contain links to third-party websites, plugins, and applications. We are not responsible for the privacy practices or content of third-party services.

We encourage you to review the privacy policies of any external websites you visit.

We may also partner with third parties for services such as NFT sales. Such services are governed by the relevant third party’s privacy policy, including:

OpenSea Privacy Policy

I. Cookies

Our website uses cookies and similar technologies to improve user experience, analyze website traffic, and enhance website functionality.

For more information, please refer to our Cookies Policy.